On-prem Exchange server vs. Office 365

Improve uptime, reduce IT burden, and ensure your business is equipped to scale with the latest features and security protections

On-premises email servers have proven to be more vulnerable compared to cloud-based email services. This is due to:

Small to medium-sized businesses have limited resources and IT expertise to effectively manage and secure their on-premises email servers.
Failure to keep an on-premises email server up to date with the latest patches and security updates.
Limited physical security measures to protect on-premises email server from unauthorized access or theft.
Without sufficient bandwidth, network infrastructure, and mitigation mechanisms in place, businesses may struggle to defend against large-scale Distributed Denial-of-Service (DDoS) attacks.
On-premises email servers may lack redundancy and disaster recovery mechanisms, making them more susceptible to data loss and extended downtime.

There are several compelling reasons why a business should consider migrating its email system from on-premises Exchange to Office 365. Here are some key advantages:

Cost Savings

By migrating to Office 365, businesses can significantly reduce costs associated with managing on-premises email infrastructure. With Office 365, there is no need to invest in expensive hardware, maintenance, upgrades, and electricity costs. Instead, you pay a predictable monthly subscription fee based on the number of users, allowing for better budgeting and cost control.

Scalability and Flexibility

Office 365 offers scalability and flexibility that on-premises Exchange cannot match. As your business grows, you can easily add or remove users, allocate more storage, and expand to new locations without the need for additional hardware or complex configurations. Office 365 provides the agility to adapt to your changing business needs quickly.

Enhanced Collaboration

Office 365 includes a suite of collaboration tools, such as SharePoint Online, Microsoft Teams, and OneDrive for Business. These tools enable seamless document sharing, real-time collaboration, instant messaging, video conferencing, and team collaboration, fostering better communication and collaboration within your organization.

Business Continuity and Disaster Recovery

Office 365 offers robust business continuity and disaster recovery capabilities. Your email and data are hosted in Microsoft’s globally distributed data centers, ensuring high availability and redundancy. In the event of a local outage or disaster, you can continue accessing your emails and data from anywhere, minimizing downtime and ensuring uninterrupted business operations.

Security and Compliance

Microsoft invests heavily in security and compliance measures for Office 365. By migrating, you can leverage Microsoft’s advanced security features, including encryption, threat detection, data loss prevention, and multi-factor authentication. Office 365 also helps businesses meet industry-specific compliance requirements, such as GDPR, HIPAA, and ISO 27001, ensuring your sensitive data remains secure and compliant.

Automatic Updates and Maintenance

With Office 365, you no longer need to worry about software updates and server maintenance. Microsoft takes care of all the updates, patches, and security fixes in the background, ensuring that you always have access to the latest features and enhancements. This allows your IT team to focus on more strategic initiatives and core business needs.

Access Anywhere, Anytime

Office 365 provides web-based access to email, calendars, contacts, and documents, allowing users to access their information from any device with an internet connection. This flexibility enables remote work, improves productivity, and enhances collaboration across geographically dispersed teams.

Integration with Other Microsoft Tools

Office 365 seamlessly integrates with other Microsoft productivity tools such as Word, Excel, PowerPoint, and OneNote. This integration provides a unified and familiar user experience, simplifying workflow and enhancing productivity.

Migrating to Office 365 offers businesses numerous benefits, including cost savings, scalability, enhanced collaboration, improved security, and simplified maintenance. As a result, businesses can focus on their core competencies while leveraging the latest technology advancements to drive productivity and growth.

We can help

If you’re considering an email migration, our team of experts is ready to assist you throughout the process, ensuring a seamless transition and maximizing the benefits of Office 365 for your organization.

Schedule an appointment or contact us at 919 678 8595 or support@benchmarkns.com.

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